Frequently Asked Questions

What are the duties of an NCQC representative?

The  NCQC Rep may be the ONLY person who gets notices of when dues are due. We  assume this email would be shared with the board of your guild and/or  forwarded to your Treasurer.

The  guild representative is responsible for dispersing NCQC meeting  information to guild members and/or at the guild board meetings. Many  guilds ask the representative to write an article for their newsletter  to inform guild members of upcoming NCQC activities and share ideas from  the meeting. Guilds are encouraged to put a link to NCQC's website in  the guild newsletter and on their website if they have one.

One  of NCQC's important activities is presenting "Meet the Teachers"  meetings where guilds can come and preview teachers interested in making  presentations and/or teaching classes.  If the NCQC rep is not the  Guild's Program chair, we hope they will bring their Program people with  them to a Meet the Teachers meeting.

We  ask that the NCQC Rep be responsible to keep NCQC up to date on any  changes to the contacts of your guild and other guild information by  checking  their guild's webpage on the NCQC website and submitting changes through the contact form.  This information will go to the responsible NCQC person and your information will be updated.

Does NCQC have something to do with the California State Fair?

Yes!  In fact, we sponsor a $100 monetary award for "Best Use of Color" at the State Fair.    The fair's quilt judging committee  determines the quilt that should receive the Best Use of Color award on our behalf.

How much are NCQC dues?

 Dues are $25 for one year or $40 for two.  This applies whether you are a guild, teacher, quilt shop, vendor, long-arm quilter, judge, or show organizer.  If you are more than one (such as teacher and judge) you need only pay one set of dues.  If you belong to a member guild you may come to any NCQC meeting and do not need to be an "individual" member.

Dues apply to a calendar year and are not pro-rated.

To find the appropriate form to join or renew your membership, click on the Forms tab (under Membership) and you will find the "guild membership form" or the "non-guild membership form."  They should be self-explanatory.

How can I get a list of the guilds in northern California?

Your NCQC rep should go to the Membership-Forms page and use the contact form to request such a list from our Membership chairperson.  She will send you an Excel file with the guilds and their mailing addresses.  Be sure to tell her where you want it sent (or emailed).

Why are some guilds 501(c)3 and others aren't?

 Even though most - if not all - quilt guilds participate in community service, making and donating quilts and other items to other non-profit organizations in their areas, some are designated by the IRS as 501(c)3 and others aren't. 

One of our member guilds recently applied for 501(c)3 status and was turned down.  Their application emphasized that the two major items the guild focused on were education and community service, both of which are exempt activities.  Aside from a small amount for administrative overhead - like meeting place rent, storage, newsletter, website - nearly all the money the guild raised went to their exempt activities.

Although we don't believe the law has changed, it appears that the IRS may be interpreting - and implementing - it more stringently than they have in the past.  This guild was told that because the guild offered activities to its members, such as camp, block exchanges, fabric exchanges, challenges, etc., it was not formed solely for charitable purposes but also benefited its members.  They were determined to be a 501(c)4 organization (tax exempt, and performing social welfare functions), and decided they could not expect to win an appeal of that determination.  

The IRS representative who was queried about the difference in the way guilds have been treated opined that the ones currently designated (c)3 are essentially "grandfathered in"; if they were to apply now they should not get the same designation and were they ever to lose their status and have to re-apply, they would not get it.  It's hard to say, though, if that is universally applied.

The primary difference between (c)3 and (c)4 are that donations to 501(c)3 organizations are tax-deductible to the donor but donations to 501(c)4 organizations are not.  Guilds receive a lot of donations (often fabric) and those who are not (c)3 need to be sure the donees know their donations are not tax-deductible.